Administrative Support Specialist -

This is an onsite position on our Cullowhee campus.
The successful candidate will provide support to the department head, other department faculty, assist in the management and administration of the office, maintain department and grant budgets, maintain department records, and greet and assist students, staff, and visitors.
Duties include, but are not limited to: assistance in preparation of reports, creation of semester schedules in Banner, supervision of student office employees, processing of requests for travel authorizations and reimbursements, administer grant funds, support our graduate program, performance of some clerical duties, submission of online requisitions in Banner, department purchasing and catering, grant support, networking across the university, facilities requests, maintenance of student work records, working as part of a team to serve the education of students, and working on various activities related to the operation of the Department.
The person in this position administers the Literary Festival, which is the Department’s signature event, as well as the Fall Speaker Series and other speakers supported by the Department.
This work requires the ability to run a major event: event planning; in-depth understanding of WCU’s systems used to pay related obligations (dual employment, payment to external contractors, payments to students, payroll systems, knowledge of fund usage and restrictions); ability to communicate effectively with writers, agents, and publishers; ability to arrange catering, parking, hotel reservations, food for visiting writers; ability to create/disseminate publicity in the form of printed texts, social media, university announcements; ability to distribute grant funds and write reports.
Knowledge, Skills, & Abilities Required for this Position The ability to multitask in a busy office environment; organizational skills and ability to prioritize and organize tasks as they come into the office; self-motivation to meet deadlines without direct supervision; high degree of proficiency in software in programs like Word and Excel, as well as in database programs; ability to maintain a long-term calendar of report and task due dates from year to year; knowledge or ability to learn university computer software like Banner; the ability to communicate effectively in both written and oral formats.
Minimum Qualifications High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Anticipated Hiring Range $45,000 Position Type Permanent Full-Time Number of Hours per Week 40 Number of Months per Year 12 Salary Band Range $34,602 - $58,870 Salary Grade For administrative purposes during the implementation of Career Banding this Advanced level position is considered a Salary Grade 63 Posting Text Open Date 04/02/2024 Close Date 04/16/2024 Open Until Filled No Special Instructions to Applicants Applicants must apply online in order to be considered.
Please include a cover letter, resume, and a list of references (with complete contact information).
PLEASE COMPLETE ALL AREAS OF THE APPLICATION.
INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
Applicants must upload a DD-214 if claiming Veteran’s Preference.
If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).
Background/E-Verify Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks.
Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees.
To learn more about E-Verify, including your rights and responsibilities, please visit www.
dhs.
gov/E-Verify.
Proper documentation of identity and employability are required at the time of employment.
Credential Verification All new employees are required to have listed credentials/degrees verified within 30 days of employment.
All new employees who will be teaching are required to provide official transcripts within 30 days of employment.
Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
AA/EOE Western Carolina University is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina.
Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.
wcu.
edu.
University Safety The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301).
The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.