Benefits and Administrative Specialist

Overview: Transylvania County Human Resources is looking for a Benefit and Administration Specialist to join our team.
This is a newly reclassified position and we are excited to find a candidate with a passion for helping employees.
This position will perform a variety of functions in the day-to-day operations of the Human Resources and Administration departments.
Functional areas this position include benefit administration, employee safety, wellness, training and communication, and data management.
Work is performed under the limited supervision of the Human Resources Director and occurs during a standard 37.
5 hour work week Monday to Friday 8:30-5:00.
*\*\*Salary calculations will be based on relevant education and experience\*\** *\*\*Applicants must apply at https://www.
governmentjobs.
com/careers/transylvaniacounty/\*\** Duties: * Coordinates department administrative functions including: acting as the building receptionist, interfacing with the public, receiving and forwarding calls, distributing incoming mail; raising and lowering of flags per State or National directives; preparing responses to inquiries from the public; making notice of annual holiday calendars, preparing correspondence, flyers, brochures, mailings, meetings, ordering supplies and coordinating with other staff.
* Coordinates projects and activities on a regular basis, updates and maintains forms and provides support as needed.
* Responsible for onboarding new employees through recruitment/onboarding software, by phone and in person.
Prepares materials for new employee orientation and may conduct benefit related portions of new employee orientation programs.
* Obtains and processes all onboarding, benefit enrollment and payroll forms for new employees.
* Completes verifications, enters appropriate benefit information and processes application information as needed.
* Assists employees with participation in and understanding of various fringe benefits programs; responds to questions and advises employees on open enrollment and processes, including assistance with technology as needed for enrollment and re-enrollment.
* Assists employees with questions and issue-resolution efficiently, timely and with care.
* Assists with the completion of employment and wage statements, I-9's, W-2's, 1095’s and other benefit forms; verifies employment; orders, prints and files replacement benefit cards.
* Prepares and maintains employment records related to personnel action forms, new employee orientation, leaves, transfers, promotion, termination, use of H.
R.
software, direct deposit requests; manages and maintains all personnel records and files insurance and retirement forms.
* Assists with the annual open enrollment/re-enrollment benefit process * Completes appropriate benefit changes at termination and notifies vendor for COBRA compliance.
* Reconciles coverages and may process invoices for payments for health and dental coverages and tracks census and dependent/retiree information for aging out of coverage.
* Updates and maintains human resources forms; updates and maintains labor posters as needed.
* May schedule various training for employees, supervisors, and department heads.
* Gathers and maintains data, creates documents (word documents, spreadsheets, etc) with any requested information as needed .
Provides Department Heads with employee information.
Prepares and/or processes personnel action forms; updates Munis payroll and other personnel systems * Maintains physical and electronic employment and insurance records on all current and previous County employees; maintains confidentiality of all employee related information.
* Assists with HR activities relate to employee recognitions and activities * May work with volunteers and interns PHYSICAL DEMANDS This work is sedentary and requires little to no exertion of force; work regularly requires sitting and using hands to finger, handle or feel, frequently requires standing, speaking or hearing and repetitive motions and occasionally requires walking; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities.
WORK ENVIRONMENT Work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.
g.
business office, light traffic).
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Knowledge of: * Standard office practices, procedures, equipment and office assistance techniques * Business English, spelling and basic math * Computer software and systems * Personnel administration including practices of employee benefit administration and records maintenance Ability to: * Perform and organize work independently * Prepare effective correspondence on routine matters and to perform routine office assistance details without referral to supervisor * Maintain the confidentiality of personnel records and discussions * Express ideas effectively both orally and in writing * Establish and maintain effective working relationships with departmental supervisors, employees and the general public.
Experience: The successful candidate will have the following qualifications: *Minimum Education and Experience:* Bachelors degree with coursework in business, personnel management, public administration, or related field and one (1) years of related experience or equivalent combination of education and experience.
*Required Licenses or Certifications:* North Carolina Notary Public or ability to obtain within one (1) year of employment If you are a motivated individual with a passion for providing excellent customer service and have experience in benefit administration, we encourage you to apply for this position.
We offer competitive compensation and benefits package.
Note: This job description is intended to provide a general overview of the position.
It is not an exhaustive list of all responsibilities, duties, skills, and qualifications required.
Job Type: Full-time Pay: $46,117.
50 - $71,487.
00 per year Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * Monday to Friday * No nights * No weekends Ability to Relocate: * Brevard, NC 28712: Relocate before starting work (Required) Work Location: In person