Elections Candidate Coordinator

Job Title: Elections Candidate Coordinator Department: Election Services Hiring Range: $23.
38 - $27.
31 Compensation Grade: 2006 Compensation Pay Range: $23.
38 - $32.
74 Posted Internally and Externally Job Posting End Date: March 01, 2024 Buncombe County Election Services is hiring for a Candidate Coordinator position that will be responsible for campaign finance duties, assisting candidates with candidate filing and petitions, and providing support to the department’s front desk and finance division when needed.
The goal of the Candidate Coordinator position is to be an informational resource and point of contact for potential candidates and currently elected officials.
This includes auditing campaign finance reports, creating campaign finance and filing materials, training staff in candidate filing, and assisting candidates and treasurers with compiling campaign finance reports.
The Candidate Coordinator will also provide the general public with valuable information regarding campaign contributions and expenditures allowing them to make informed voting decisions with knowledge of campaign fundraising and spending.
We are committed to building an inclusive workforce that is representative of our diverse community.
If you are interested in this position but are not certain if you meet the exact qualification requirements, we encourage you to apply.
Buncombe County uses a substantial equivalency standard to determine if applicants are qualified.
Interviews will begin the week of 3/18/24 Purpose of the position: The primary purpose of this position it to coordinate the administrative operations and workflow for a department by performing various administrative functions.
Minimum Education, Training and/or Experience (required at time of hire): Associate degree from an accredited college or university with major coursework in a related field; and two (2) years of progressively responsible administrative support, management, or closely related experience; or equivalent combination of education or experience which provides the required knowledge, skills and abilities will be considered in meeting the minimum qualifications.
Essential Functions of the position: Perform administrative support functions such as compiling, posting, or recording information from a variety of sources that usually involves calculations, research, and verification of information.
Functions may include completing forms, reports, questionnaires, and other similar documents.
Maintains, procures, and enters requisitions for office supplies and equipment inventories; reconciles monthly statements and maintains files for purchases; enters routine billing payments.
May process personnel actions that effect changes in employee status such as pay increases, transfers, promotions, and terminations.
Perform departmental support work such as entering work tickets, correspondence, data entry or retrieval, recordkeeping, and functions that may require interpretation, judgment and determining appropriate processes to be used.
Interact with the public and others outside the work unit to obtain and provide information and assistance in a variety of circumstances; may screen and respond to inquiries and complaints; provide information on policies and procedures; and perform other similar types of administrative support activities.
Responsible to coordinate, research and execute assigned projects and tasks.
Performs other related duties as assigned.
Knowledge, Skills, Abilities: Ability to balance priorities to accomplish assigned tasks within the required time frame and to be able to shift quickly between several tasks without loss of continuity.
Knowledge of department’s office systems, practices, procedures, and administration.
Knowledge of general office equipment and personal computers to include word processing, spreadsheet, and related software including advanced knowledge of Microsoft Office software.
(Specifically, Word, Excel and Outlook) as well as the ability to stay current with emerging office technologies.
Possess a solid financial, analytical, business, and problem-solving skills.
Competency to ensure proper accounting of County transactions and to assure the protection of assets through proper existence and adherence to adequate internal controls.
Ability to effectively evaluate and process forms; verify data for accuracy, completeness, and compliance within established procedures; enter data into computer system, monitor, calculate and submit time sheets, maintain confidential files and data; identify problems and propose feasible solutions.
Ability to type, compose and edit correspondence, memos, letters, and reports; revise schedules, forms, reports, records, and other information; prepare statistical information for use in reports.
Ability to coordinate department schedules, appointments, projects, travel arrangements, room reservations and major events.
Initiate and answer telephone calls; screen and direct calls; greet visitors and direct to appropriate personnel; route and distribute incoming mail and other materials; prepare outgoing mail and packages.
Engage in meaningful and intentional professional development appropriate for areas of responsibility.
In order to uphold internal pay parity and equity, salaries are non-negotiable for new and current Buncombe County employees.
All new employees are paid according to their years of relevant education and experience above minimum requirements for the position and employees have the opportunity to obtain pay increases via cost of living increases and promotions.
Buncombe County Government realizes the importance of a diverse professional workforce and the need to foster a responsive and innovative organizational culture, one that fully engages all of our employees, honoring and building on each employee's unique experiences, opinions, and perspective.
It is the policy of Buncombe County to provide equal employment opportunities (EEO) to all persons regardless of race, color, religion, sex, national origin, political affiliation, physical or mental disability, age, veteran status, genetic information, sexual orientation, gender identity or any other legally protected class under federal or NC State law.
In addition, Buncombe County expressly prohibits any form of workplace harassment or discrimination.
Applicants for employment are invited to participate in the affirmative action program by reporting their status as a protected veteran or other minority.
In extending this invitation, we advise you that: (a) workers (applicants) are under no obligation to respond but may do so in the future if they choose; (b) responses will remain confidential within the human resource department; and (c) responses will be used only for the necessary information to include in our affirmative action program.
We are a company that values diversity.
We actively encourage women, minorities, veterans and disabled employees to apply.
Refusal to provide this information will have no bearing on your application and will not subject you to any adverse treatment.